Writing a Formal Letter

Opening sentences

I’m writing with regard to/ in reference to/ in connection with…

I am writing to express my concern/ dissatisfaction about…

I would like to draw your attention to…

I’m writing with reference to the bill you sent me…

I have applied for a new job and I wonder if you would be kind enough to (write me a reference)…

I recently paid you $400 to do some repair work on my car.

I would like to enroll in a course for a degree in…

I read with interest your letter of May 15…

In reply to your letter of May 15, I am grateful for…

In your letter of May 15…

Thank You for your letter of May 15 in which you said that…

With reference to your letter of …

Referring to your letter of…

I am writing to ask for your help with…

The purpose of this letter is to ask you if you could (offer any assistance)…

Other sentences that could be used in the opening paragraph

I am grateful for…

I am pleased to tell you that…

We are pleased to learn of your interest in our…

It was kind of you…

I am wondering if you could…

I am anxious to hear from you concerning…

You may be interested to hear…

I wish to remind you that…

I have to point out…

Many thanks for…

I am sorry to tell you…

We are particularly interested in…

I would be grateful if you could let me know…

I would appreciate your sending me…

Could you please send your…

We would like more details

I would like some more information about

I would like to draw your attention to…

I would like to inform you that…

Asking for information

With regard to in reference to

In response to/ in reply to

I would be grateful if you could/ I would very much appreciate it if you would send

I would like to know

I wonder if you could tell me

Could you please send me more information about…

… at your earliest convenience

Thanking you in advance

I would like/ wish to enquire about …/ to receive more information about…

Expressing feelings

Dissatisfaction/ dislike

I am unhappy about/ do not like…

I am not comfortable about/ with…

…is not what I expected/ was expecting…

…does not suit me/ my needs.

Gratitude

Thank you very much for…

I very much appreciated…

I’m grateful to you for…

Regret/ apology

I’m sorry that I …

I regret that I …

Please accept my apologies for…ing

Please forgive me for…

Unfortunately/ Regrettably I…

Annoyance

Although I stated that…

Despite my request for…

Even though I telephoned you about

Needs/ wants/ desires

What I’m looking for is…

What would suit me best is…

I am very keen to…

I would very much like to…

I would be grateful if you could…

Pleasure/ satisfaction

I was delighted about/ by..

I thoroughly enjoyed…

…was very impressive/ enjoyable

Body

I would like to get more details about the degree program your university offers in the field of…

When is the application form due?

I wonder if you could get a detailed description..

I have looked into this matter and it appears that…

Further details are necessary before we can reach a decision

This matter should be discussed in greater detail

We would need to have information on the following details:

I don’t think it would be advisable to…

You have my consent to…

We will have to review the data

To sum up the main issues we’ve agreed on:

It is essential that.. We hioe you can offer us that guarantee…

Please, let us know if this is acceptable…

grace with your presence- attend

Concluding paragraph

I would appreciate any information you can supply me.

We hope to continue this level of cooperation in the future.

I am looking forward to a fruitful relation with you.

I would appreciate your help very much.

I will appreciate any assistance you can give.

Thank you for your cooperation.

I would be grateful for any early reply.

I would appreciate the opportunity to meet with you and discuss…

Thank you for your contribution.

Your attention and cooperation in this matter will be greatly appreciated.

If I can provide any other information, I shall be glad to do so.

If you have any further questions, do not hesitate to contact me.

I enclose…

To conclude,

It is debatable whether

I am very disappointed with…

the above mentioned

This matter is urgent

We will demand full payment and compensation for the unpleasant experience.

We believe we are entitled to compensation

We strongly believe that you should not charge a further fee.

I am sure that you will give this matter your urgent attention.

I am sure we can work out all the differences.

We expect an appropriate rebate. We look forward to receiving this in the near future.

fix an alternative date for the meeting.

Different expressions

arrange a new date.

reschedule the appointment.

Can’t keep the appointment

you are cordially invited…

 

Sample Letter Closings

Type Formal, impersonal Middle of the road Familiar, intimate
Business With gratitude,

Kindest regards,

Sincerely,

Thank you,

Regards,

Best,

Yours truly,

Cordially,

Yours respectfully,

Wishing you well,

Thanks,

Regards,

Best wishes,

Take care,

Until next time,

Personal Always,

Respectfully yours,

Truly,

Faithfully yours,

Best wishes,

Your friend,

Affectionately,

Yours always,

Much love,

See you soon,

All my love,

Eternally yours,

See ya,

Later,

Hugs and kisses,